Document Controller IV.Information Management . Indirect Cost

Overview

In this role you will lead and coordinate a document control team to ensure all project documentation is properly registered, filed, transmitted, and archived in accordance with procedures. You will oversee the document management system to support project delivery and client requirements. The position sits within Wood Group's Operations focus, enabling efficient asset lifecycle documentation. This is a hands-on leadership role with a strong emphasis on compliance, QA, and cross functional collaboration. You will drive accuracy, timely communication, and robust archiving across hardcopy and electronic records.

Compensation / Benefits

• flexible onsite working
• diversity and inclusion
• competitive salary
• flexible benefits package
• professional development plans
• global industry connections

Responsibilities

• Oversee the document control team, assign workloads, coach staff, and manage performance
• Ensure project documents are imported and filed in the document management system
• Oversee archiving of records (hardcopy and electronic), including indexing, transfer, storage, retrieval, retention, and disposition
• Ensure timely transmission of documents to clients per requirements
• Maintain hard copy and electronic records in line with QA standards
• Generate document control reports from the system
• Ensure procedures meet project, client, and regulatory requirements
• Independently manage all aspects of project documentation using EDMS
• Monitor internal and client reviews of technical data
• Contribute to final project dossiers, as built portfolios, and archiving
• Establish and maintain systematic project filing systems
• Produce exception and overdue reports for management review
• Maintain the project's document storage structure
• Perform supervisory duties for the Document Management department
• Communicate with Project Manager, client, and third parties to align standards and close-out activities
• Consult with engineering teams to configure the Document Distribution Matrix to project needs
• Set up and maintain the document management system to support the project

Key requirements

• MS Office Suite proficiency with advanced Excel, Word, PowerPoint
• Expert-level experience with EDMS platforms such as SharePoint, Documentum, ProjectWise, or equivalents
• Advanced proficiency with Adobe tools for document handling
• Strong skills in word processing, spreadsheet analysis, database management, and electronic data systems
• Experience in supervising and coordinating a document control team
• Ability to ensure QA-compliant documentation and project close-out processes

• leadership and coaching
• cross-functional collaboration
• attention to detail
• EDMS (SharePoint, Documentum, ProjectWise)
• Adobe document tools
• Microsoft Office Suite