ASG Research Admin Services Specialist/Senior Specialist (MMS Basic Sciences -(Administrative Services Group)

Overview

As a Research Administrative Services Specialist at UTHealth Houston, you support planning and coordination of research administration activities, ensuring compliance with funding agencies and internal controls. You will guide PIs and staff through grant requirements, manage personnel and financial actions, and help produce progress and financial reports. This role sits at the intersection of research, compliance and operations, enabling successful grant outcomes. You will work in a mission-driven environment that values wellbeing and professional development.

Compensation / Benefits

• 100% paid medical premiums for full-time employees
• Generous time off with accruals
• Longevity Pay
• Retirement/pension plan
• Free financial and legal counseling
• Free mental health counseling services

Responsibilities

• Assist with pre- and post-award administration under the PI guidance
• Review grant/contract proposals and awards for special conditions and compliance
• Run reports for reporting, Just in Time needs, and regulatory requirements
• Manage confidential information and personnel records including time, vacations, and leave
• Approve department expenditures and review personnel actions (appointments, promotions, separations, salary actions, fund source changes)
• Ensure actions are processed accurately in HR and financial systems
• Counsel PIs on allowability and allocability of costs; disseminate agency guidelines
• Distribute contractual provisions and obligations to PIs
• Adjust budgets per contract requirements
• Follow up on grant protocol with involved institutions
• Assist in developing progress plans with professional organizations related to grant funding
• Create financial and personnel reports for grants/contracts
• Participate in contract/subcontract renewal negotiations
• Contribute to proper close-out of grants/contracts and final financial reports
• Create and maintain inventory of assets under grant accounts
• Perform other duties as assigned

Key requirements

• Bachelor's Degree
• 1 year of experience in sponsored project support and administration
• Effective communication and negotiation skills
• Database and spreadsheet skills
• SRAI Level Up required
• May substitute education with equivalent years of experience

• Effective communication
• Negotiation
• Confidentiality
• Attention to detail
• Database skills
• Spreadsheet skills