Marketing & Events Coordinator

Sagis is seeking a highly organized and detail-oriented Marketing & Events Coordinator to support the Marketing and Events team with day-to-day operations, inventory management, and event logistics. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving logistical challenges, and is eager to grow their skills in marketing operations and event planning.

The Marketing & Events Coordinator will play a vital role in ensuring the smooth execution of conferences, workshops, webinars, and internal initiatives while maintaining accurate tracking systems and brand-consistent materials.

Reporting Structure

This position reports to the Director of Marketing & Events and works closely with the full Marketing & Events team, as well as cross-functional internal partners and external vendors.

Primary Responsibilities

Marketing Operations & Administration

• Save, organize, and track invoices and expenses using project management software.
• Maintain accurate records and update tracking boards to ensure visibility and accountability across projects.
• Create, update, and schedule email campaigns using email marketing platforms; manage templates and support e-blast scheduling.
• Build and configure digital forms for events, surveys, and data collection.
• Maintain organized digital files, including renaming photos for easy searchability.
• Assist with basic graphic updates, formatting, and asset preparation; willingness to learn design software is a plus.
• Support quoting processes for specialty orders and coordinate with vendors as needed.
• Event & Conference Support:
• Coordinate hotel reservations and logistical details for conferences and events.
• Track inventory for biopsy kits, event supplies, and promotional materials.
• Manage check-in/check-out of banners, tablecloths, signage, and other event assets; ensure items are clean, accounted for, and event ready.
• Reconcile event materials post-conference by tracking what was shipped versus returned and calculating net material usage and costs using data from the supplies team.
• Maintain accurate inventory counts within internal systems and physical storage areas.
• Set up and manage virtual webinars, including technical coordination and presenter support.

Education

• High school diploma required.
• Associate degree preferred (Marketing, Hospitality, Business Administration, or related field).

Experience

• 2–3 years of experience in administrative support, marketing coordination, or event logistics preferred.
• Experience in healthcare, diagnostics, or laboratories is a plus, but not required.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with email marketing platforms, project management tools, or form-building software is a plus.
• Training is provided for internal systems; candidates should be comfortable learning new technology.

Other Skills & Attributes

• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
• Strong written and verbal communication skills.
• Proactive, solutions-oriented mindset with a willingness to learn and take initiative.
• Collaborative and team-oriented, with the ability to work independently when needed.
• Interest in developing expertise in event planning, marketing operations, and project coordination.

Work Environment & Physical Requirements

• This is an onsite, office-based role.
• Ability to lift up to 20 pounds for event setup and materials handling.
• Regular use of standard office equipment.

What Success Looks Like

• Systems, files, and tracking tools are consistently accurate, organized, and up to date without prompting.
• Event materials and logistics are well-coordinated, reducing last-minute issues and errors.
• Inventory and cost tracking are reliable, clear, and easy for stakeholders to understand.
• Internal teams and vendors trust you to follow through with professionalism and clear communication.
• You actively seek opportunities to learn, improve processes, and expand your skills within marketing and events.

At Sagis, we offer

• Medical, Dental, and Vision Insurance
• Company-Paid Short-term and Long-term Disability, Basic Life, EAP
• Voluntary Accident/Critical Illness/Life insurance
• Fair Wages
• 401(k) Contribution
• Vacation
• Paid Parental Leave
• Floating Holidays
• Scheduled Holidays
• Comfortable work environment
• Wellness Initiatives
• Tuition Assistance
• Job Training/Career Development
• Great Team Leaders

Job Type: Full-time