Specialist, Indirect Procurement

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The (HYBRID) Procurement Specialist supports sourcing and negotiation activities across a range of indirect spend categories within the organization. This role uses industry-standard sourcing and contract management tools to run events, analyze supplier proposals, support contract routing, and help the organization achieve cost savings and value. The position is intended for an early-career procurement or supply chain professional with developing negotiation skills, practical analytical capabilities, and an interest in building strong working relationships with stakeholders and suppliers. Note: This position includes occasional visits to our BedQuarters location in Houston, Texas. 

 
Essential Responsibilities 

• Support end-to-end sourcing events using eSourcing tools, including collecting and organizing requirements, coordinating supplier participation, gathering bids, and preparing summaries for review. 

• Review contracts, invoices, and spend data to establish commercial baselines and identify potential savings or value-improvement opportunities. 

• Assist with basic should-cost and variance analysis (price, quantity, discount, and total cost variance) to describe the financial impact of supplier proposals and negotiation outcomes. 

• Participate in supplier discussions and negotiations, with guidance from the Sr. Manager, to help achieve balanced outcomes across cost, service, and risk. 

• Coordinate with Legal, Cybersecurity, and other risk stakeholders to route agreements through contract lifecycle management tools and track required reviews and approvals. 

• Compare order forms, statements of work, and commercial schedules to agreed terms and flag discrepancies for resolution before execution. 

• Partner with stakeholders across IT, eCommerce, Marketing, HR, Supply Chain, Finance, and other functions to support planning and execution of sourcing events and renewals. 

• Track activities, timelines, and status updates for multiple sourcing and contracting efforts and share progress updates with stakeholders and the supervisor. 

• Contribute to updates of procurement processes, templates, playbooks, and tools that support consistent and efficient sourcing activities. 

• Provide support for cross-functional initiatives, including integration projects with affiliate companies resulting from mergers and acquisitions, where indirect procurement input is needed. 

• Complete all required training modules and certifications prior to the due date. 

• Ensure all safety policies and procedures are followed to ensure a safe work environment for all. 

• Communicate professionally with all internal and external contacts. 

• Follow all Company policies and execute Company standards on appearance and functionality as well as appropriate brand representation. 

Non-Essential Responsibilities 

• Execute Company initiatives and other activities as requested by the supervisor. 

• Update job knowledge by participating in educational opportunities and relevant professional 
  development. 

• Share ideas to improve team processes, departmental practices, and overall procurement 
  effectiveness. 

• Support the department and organization's reputation by taking ownership of assigned tasks and 
  seeking practical ways to add value to job accomplishments. 

Education 

• Bachelor's Degree Supply Chain Management, Procurement, Business, Finance, Accounting, Economics, or related field; and/or equivalent experience required 

Professional Experience 

• 1-5 years of experience in Indirect Procurement, Strategic Sourcing, Purchasing, or a related Procurement/Supply Chain role in a corporate or internship/co-op environment required 

Skills List 

• Teamwork and Collaboration: Works effectively as part of a team with a dependable work ethic, and helps maintain positive working relationships with stakeholders, suppliers, and cross-functional partners. 

• Commercial and Negotiation Skills: Demonstrates growing commercial awareness and an interest in developing negotiation skills related to pricing and contract terms. 

• Analytical Mindset: Organized and detail-oriented with practical analytical skills; able to work with incomplete or unstructured data and translate findings into clear, basic summaries and recommendations. 

• Communication: Clear verbal and written communication skills across different levels of the organization, including preparing straightforward summaries, comparisons, and recommendations. 

• Results Orientation: Self-directed within assigned tasks, with an interest in contributing to cost savings, cost avoidance, and process improvements. 

• Customer Service Orientation: Focuses on supporting internal stakeholders, balancing business needs with sound stewardship of company resources. 

 
Competencies & Knowledge 

• eSourcing tools (RFx and spend analysis) or similar procurement systems: Medium 

• Contract lifecycle management tools or similar contract repositories: Medium 

• Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas, bid comparisons): Medium 

• Microsoft Office Products (Outlook, Word, PowerPoint): Medium 

• Strategic sourcing, Total Cost of Ownership (TCO), and basic Third-Party Risk Management (TPRM) concepts: Medium 

• Common commercial and contractual terms (pricing models, SLAs, renewals, termination, payment terms, confidentiality, and basic data security/privacy concepts): Medium 

Licenses and Certifications 

• CPSM, CIPS, CPIM, or similar procurement/supply chain certification preferred 
   

Physical Demands & Office Environment 

• Sitting for up to 8+ hours 

• Standing occasionally 

• Walking occasionally 

• Talking frequently 

• Hearing frequently 

• Usage of hands and fingers 

• Reaching with hands and arms