Coordinator 2 - Warehouse Operations/Distribution (Internal Candidates Only)

Location: Warehouse Operations & Mainten

Department: Warehouse Ops - Distribution

Area:District Wide

Contract Months:12

Salary Range: $85,000.00 – $105,000.00

Academic Year: 25-26

JOB SUMMARY

Supervises the daily warehouse receiving and distribution operations and staff to ensure efficient receiving, storage, inventory, and distribution of materials, supplies, equipment, instructional resources, and correspondence in support of all divisions, district campuses, and departments. Develops, implements, and maintains standardized procedures for receiving, stocking, distribution, interoffice mail, and incoming and outgoing mail services. Ensures timely and accurate handling of campus and departmental deliveries, resolves discrepancies, and maintains compliance with district policies, safety standards, and applicable regulations.

Oversees warehouse management systems and supports all Business Logistics warehouse operations, ensuring proper tracking, accountability, and workflow for district assets and materials. Collaborates with campus and department staff to support operational needs, districtwide distribution, and mail requirements. Promotes a culture of safety, efficiency, accountability, and customer service while ensuring high service standards, cost-effective operations, and continuous improvement across all warehouse and mail functions.

MAJOR DUTIES & RESPONSIBILITIES

1. Supervises warehouse staff and daily operations, ensuring efficient receiving, storage, inventory, and distribution of materials, supplies, equipment, and instructional resources in support of district campuses and departments.

2. Oversees inbound and outbound logistics, including verification of shipments, resolution of discrepancies, coordination with vendors and carriers, and compliance with district policies and safety standards.

3. Monitors inventory levels, conducts audits, and utilizes warehouse management and systems to maintain accurate records and optimize stock availability for operational and instructional needs.

4. Ensures proper handling, storage, and tracking of all assets and materials, maintaining compliance with district policies and applicable safety and regulatory standards.

5. Manages interoffice and other mail services, including sorting, distribution, and coordination of outgoing mail to ensure timely and accurate delivery.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

6. Leads efforts to improve warehouse workflow, inventory accuracy, and mail operations, identifying opportunities for efficiency, cost savings, and process improvements.

7. Provides training, guidance, and performance management for warehouse staff to promote safety, accountability, customer service, and professional development.

8. Maintains comprehensive records of shipments and operational procedures to support reporting, audits, and operational transparency.

9. Participates in district initiatives, special projects, and cross-functional efforts as assigned, contributing to continuous improvement and strategic goals of the Business Logistics and Purchasing Department.

10. Performs other job-related duties as assigned.

EDUCATION

High School Diploma required; Bachelor's Degree preferred or equivalent experience.

WORK EXPERIENCE

Minimum of 5 years.

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Microsoft Office

Strong knowledge and expertise in the assigned area, including current best practices, methodologies, and regulations.

Excellent analytical and critical thinking skills, with the ability to interpret complex data and make informed decisions.

Strong problem-solving abilities, with a proactive and solution-oriented mindset. Advanced proficiency in using relevant software applications, tools, and systems.

Excellent communication skills, both verbal and written, with the ability to convey complex concepts clearly and effectively.

Demonstrated ability to collaborate and work effectively within cross-functional teams.

Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.

Detail-oriented with a focus on accuracy and quality in work output.

Ability to adapt to change and thrive in a fast-paced, dynamic environment.

Strong interpersonal skills, with the ability to build and maintain positive relationships. Ability to work independently and take initiative to drive results.

Strong leadership capabilities, with the ability to influence and inspire others.

LEADERSHIP RESPONSIBILITIES

Work Leadership. Regularly provides project management or team leadership to a group of two or more employees but does not have formal supervisory responsibility. Leading and directing is restricted to monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of the same duties they are leading.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work is substantially complex, varied and regularly requires the selection and application of technical and detailed guidelines. Independent judgment is required to identify, select, and apply the most appropriate methods as well as interpret precedent. Position regularly makes recommendations to management on areas of significance to the department. Supervision received typically consists of providing direction on the more complex projects and new job duties and priorities.

BUDGET AUTHORITY

Compiles and organizes data and figures.

PROBLEM SOLVING

Decisions are made on both routine and non-routine matters with some latitude but are still subject to approval. Job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

IMPACT OF DECISIONS

Decisions have considerable impact to multiple divisions or the organization causing risks or improvements to relationships, significant efficiencies, or delays in operations, and/or significant financial gains or expenses.

Errors are serious and difficult to discover, normally involve decisions not subject to detailed review and will result in excessive costs and/or significant project delays.

COMMUNICATION/INTERACTIONS

Collaborate and solve problems – works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Leads others in the resolution of highly sensitive and confidential issues on behalf of the department. Acts as a trusted advisor and becomes involved in the customer's decision-making process including presenting alternatives and information and applying persuasion and negotiation skills in the resolution of problems.

Monitors customer service standards.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.

Ability to carry and/or lift less than 45 pounds.

Houston Independent School District is an equal opportunity employer.