Administrative Project Coordinator

Overview

In this role you will support project governance and client interactions by organizing documents, coordinating meetings, and maintaining project files. You will work with multiple Project Managers to ensure quality assurance and smooth project administration. This position helps enable inclusive, employee-owned collaboration that drives successful project delivery and community impact. Your contribution will shape how we document, present, and track project information across teams.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply quality assurance guidelines and procedures for project document management
• Assist with and coordinate meetings and presentations
• Collaborate with multiple Project Managers and project teams as needed
• Assist with project guides, reviews, invoices and expense reports
• Perform other duties as needed

Key requirements

• Associate degree in a closely related field or combination of education and relevant experience
• Minimum of 1 year related experience
• Proficiency in Microsoft Word and Excel
• Commitment to participate in employee-owned culture

• Professionalism with clients
• Team collaboration
• Adaptability
• Attention to detail
• Microsoft Word
• Microsoft Excel